inspections

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How do organic inspections work?

The purpose of an organic inspection is to confirm that your operation meets the NOP standards and regulations both before it is certified and every year after as long as it remains certified. Inspectors do this by confirming that what you say in your application, called an Organic System Plan (OSP), is what you are doing in practice.

An excellent, low-cost resource titled Preparing for Organic Inspection, which includes checklists and other resources, is available from NCAT's Sustainable Agriculture Project.

How long does it take to get the results of my inspection?

A CCOF Certification Specialist will review the inspection report for compliance with the standards. The review will likely be completed within 1-3 months after your inspection (or within 5 business days for Expedited inspections, or 30 days for priority inspection such as New Applications).

How should I get ready for my inspection?

CCOF offers inspection preparation letters for each operation type. You can prepare for your inspection by reviewing the appropriate pre-inspection letter that applies to your operation.

Ask the inspector what they want to see, who they want to talk to, and what records and copies to have ready.

If I am CCOF Certified Transitional will I have to be inspected?

Yes. To be eligible for the CCOF Certified Transitional program you must submit an application, including completing an Organic System Plan (OSP), and undergo the annual inspection and review process.

Should I notify CCOF if my business ownership or name has changed?

QuestionAnswer
Should I notify CCOF if my business ownership or name has changed?

Yes, you must notify CCOF

What is an Audit Trail?

The best way to imagine an audit trail is to think of a food safety product recall. If you found out that a specific lot of an organic ingredient was contaminated, you would use your recordkeeping system to determine which final batches of product that ingredient went into. An audit trail is the collection of documents that would allow you to do that.

“Audit trail” includes all records of purchases, internal movement, and sales of inputs, ingredients, intermediates, and final products. Have these records organized and accessible.

Why do I need an organic inspection?

Organic inspections confirm that your operation meets the NOP standards and regulations both before you are certified and every year after for as long as you remain certified. Inspectors do this by confirming that what you say in your application, called an Organic System Plan (OSP), is what you are doing in practice. A CCOF-qualified inspector will conduct the inspection in an efficient manner and will file an inspection report with CCOF.

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