How can I prepare for the audit trail portion of my inspection?

« Return to all FAQs

CCOF staff are working remotely and the CCOF office in Santa Cruz, California is temporarily closed to the public to help keep our staff and community safe from COVID-19. Response times may be slower than usual. Learn more.
Lea este mensaje en español.

Your inspector will probably focus on records from the past year, but records for five years should be accessible as well.

  • Growers should prepare a copy of your Organic Farm Input Report (OFIR) to show all inputs going back to the last inspection. If there are many redundant input applications, you may prepare a summary OFIR that lists each material applied.
  • Mixed operations (organic and non-organic) should separate organic records so they are more accessible and easy to understand.
  • Processors and handlers must be prepared to track final products back through processing stages to starting ingredients.

The inspector must understand the audit trail before s/he can test it.  Frequently, inspectors have asked a lot of questions to understand an audit trail. Be prepared to explain how your audit trail works.  Prepare a flow chart if your audit trail is complex.  Teach the inspector how your records work; this will make their job easier and faster.